Employer certificate is specified as one of the papers that can be accepted as address evidence in Rule 114 (4) of the Income Tax Rules, 1962, which specifies the documents acceptable as proofs to apply for a new PAN card.
When no alternative proof of residence is available, salaried persons and those belonging to the Hindu undivided family (HUF) category can utilize an employer certificate in original as evidence of address.
An employer certificate is a written document in which the applicant’s employer verifies that the individual resides at a certain address and that the location has been confirmed.
Companies typically perform background checks as part of their recruitment process, which usually includes address verification.
They confirm that their employee lives at the same address with the same confidence. The Income Tax Department also deems it to be valid proof since any discrepancy in information would render the employer responsible, and no employer would take such a risk.
Applicants who desire to utilize an employment certificate as proof of address when applying for a PAN card do not need to get everything on their own. They can utilize the pre-defined format to do the same thing.
Employer certificates for PAN applications are offered as ‘Annexure-B’ to PAN application forms. The employer must submit a certificate in a similar style, written on the original letterhead of the organization/institution where the applicant is employed. Other generic certificate formats are not allowed.
Assume you’ve recently relocated to a new home or city. It is not simple to obtain address proof right away. In such instances, Annexure-B might be used as evidence of address.
Since the employer includes the firm address in the form, the form can also be used as proof of office address.
The completed and certified form must then be attached to and submitted with your PAN application.
To refresh your memory, below is a list of papers that can be used as address verification when applying for a PAN card. Applicants, unlike Annexure-B, may provide a copy of the proofs rather than the originals.