A balance sheet is a company’s financial statement that provides information about a company’s assets, finances as well as the amount invested by its owners. In simple words, a balance sheet of a company is supposed to have in and out of the company’s financial status including how much has it earned, how much has it spent from the earnings, how much of it is left or have they spent more than they have earned. Covered ahead are the technical aspects of balance sheets and its significance in the stock markets.

Importance of a Balance Sheet

Balance sheets are the A-to-Z of a company’s financial status. They contain detailed information on the company’s assets (what it owns) and liabilities (what it owes). Companies generally publish their balance sheets on the last day of the fiscal quarter. It is imperative in conducting fundamental analysis or calculating financial ratios and is used along with other important financial statements such as the income statement and statement of cash flows.

Difference Between Consolidated and Standalone Balance Sheet

Whenever a company publishes its quarterly results, you will see two types of balance sheets that a company publishes: standalone and consolidated. The difference between them is very simple. Standalone balance sheets are those that have collated the statement of only the holding company whereas consolidated balance sheets indicate the financials of the holding company along with its subsidiary companies as well.

Is it Mandatory for Companies to Publish Balance Sheets?

Yes. According to the Companies Act, 2013, every company has to publish its audited balance sheet annually. In practice, companies may do it at the end of every quarter and once annually. Fundamentally, if a company wants, it can publish its balance sheet daily as well. Some companies, especially banks, are required to publish it (audited or unaudited) quarterly. 

What does a Balance Sheet Entail?

The balance sheet accounts whatever money that comes into the company stays and leaves the company in any form: be it tangible or intangible. Given below are the major subheads of the same which will make it easier for you to grasp the balance sheet format.


Current Assets

Current assets are those assets that can be liquidated in a short period of time. In other words, assets for those you can get money/income faster by selling or liquidating them in any manner fall under this heading. Examples of such assets include inventories, trade receivables, cash and more.

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  • Cash: Assets in its most liquid form is present as cash. Cash is the fund that is put in saving, checking and money market accounts. 
  • Accounts receivable: This is the amount that is to be received from debtors or customers. Accounts receivable exists from the moment the customer is billed till the time payment is received from the customer or client. 
  • Inventory: Inventory is the raw materials used for manufacturing products or the ones that are ready for sale

Non-current assets: Broadly, non-current assets are those that are there with the company for a fairly long period of time. Examples of non-current assets include fixed assets. Fixed assets have few categories under it like tangible assets (machinery, vehicles and likewise), intangible assets like goodwill, long term loans and many others.

  • Equipments: Equipements are fixed assets like machinery etc that a company owns for business use. Equipments or machinery is subject to depreciation over time so these are accounted for by subtracting the total depreciation amount 
  • Vehicle: An asset held by a company for more than a  year. Vehicles are also subject to depreciation and accounted for accordingly. 
  • Land: Unlike other fixed assets, the value of land appreciates over a period of time. Land is the longest-held fixed asset.


With liabilities, there are two broad categories and one of the most important ones that carry a lot of significance in a company’s balance sheet is shareholder’s equity. 

Shareholders equity: Shareholder’s equity is the shareholder’s residual claim to a company’s value after the company has paid off its liabilities.

Shareholder’s equity= Assets-Liabilities

SE basically can indicate the book value of a company.

Current Liabilities: These are financial liabilities that will become due in a shorter period of time, maybe within a year. These could include payments pending to suppliers and vendors within a short time period. Taxes payable to the government, salaries, dividends payable also falls under current liabilities

Non-current liabilities: Non-current liabilities are those payments/liabilities that are due over a longer duration. Longer-term borrowings and deferred taxes are examples of non-current liabilities

Format of a Balance Sheet

Here’s a balance sheet example as per schedule III of Companies Act.

Why are Balance Sheets Essential for Stock Market Investors?

  • Shareholders equity: Shareholders equity represents the amount that the shareholders of the company will receive if all the assets of the company were sold and liquidated and all the liabilities were paid off. Shareholder’s equity is an essential figure for you if you want to stay invested in a company.
  • Assets: Assets give you a snapshot of whatever the company owns: both tangible and intangible formats. It will help you to realize the worth of the stock and if the company is giving you the right worth or not, if the company is overvaluing or undervaluing itself.
  • Liabilities: Liabilities are basically whatever the company owes. Once you know what the company owns if it owes more than that you know the company is under debt. You should keep in mind such parameters and have an idea of such information before you invest in a stock.
  • Audited balance sheets: Audited balance sheets give you the assurance that the numbers may not be fudged and they are authentic.

What will a Balance Sheet Not Tell You?

We have understood what does a balance sheet have, what does it tell us and what does the information it contains imply. We also need to understand what the balance sheet will not tell you.

Daily trading transactions: Balance sheets will only give you a financial snapshot but they will not tell you about the business transactions that a company gets into. Here the PROFIT AND LOSS ACCOUNT comes in very handy.

Income and expense: The amount that shows up as cash in the bank in the balance sheet will be a part of the income and expenses column in the P&L account. You will know which category of income or expense it is that a balance sheet will not tell you.

Interest payments: If a business takes a loan, the loan will appear in the balance sheet but the regular interest payment will show up in a P&L account.

Key Takeaway

A balance sheet is a very important document to understand the financial health of a company. They indicate the nitty-gritty of the money flow of a company. Quarterly results and balance sheets of a company are closely bound to each other. From an investors point of view, while analysing a company for its financial performance, learning to read a balance sheet can give you vital insights and aid your investment decisions.

Balance Sheet – Frequently Asked Questions

Ques. Who curates the balance sheet?

Ans. The responsibility of preparation of the balance sheet differs from company to company and different parties may be involved in preparing the balance sheet. For instance, small scale private businesses, the balance sheet might be curated by the owner only or by a company bookkeeper. For mid-size private companies, it might be prepared internally and then verified by an external accountant. Public companies should obtain external audits by public accountants and must make sure that their books are kept to a much higher standard.

Ques. What is the use of a balance sheet?

Ans. The balance sheet is primarily used by investors, executives, analysts, and regulators to understand the current financial health of any business. As mentioned earlier, usually, it is used alongside two major types of financial statements, viz. the income statement and the cash flow statement.

Ques. What are the three major components of a balance sheet?

Ans. A Balance Sheet of any business has 3 components – assets, liabilities, and net worth or equity.

Ques. What is a good balance sheet?

Ans. A strong or good balance sheet simply should have more assets than liabilities and will possess most of the following attributes: smart working capital, positive cash flow, a balanced capital structure, and assets that generate income.

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