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UAN Registration

The UAN, short for Universal Account Number, is a 12-digit unique number issued to every employee contributing to the EPF (Employee Provident Fund). When a person is employed for the first time, the employer has to get the UAN generated for him. The criteria for the company to generate UAN is that the organization has to have 20 or more employees.

In case an employee has been assigned a UAN number in the previous organization, he/she has to share the details of the same with the new employer before a new UAN gets generated.

Features of UAN

  • The UAN aids in the consolidation of employee data across the country.
  • One of the most important applications of this unique number is that it reduces the burden of employment verification imposed on enterprises and employers by EPF organizations.
  • With the use of this account, EPFO was able to extract the bank account details and KYC of the member and KYC without the assistance of the employers.
  • EPFO can use it to track an employee’s frequent employment changes.
  • With the implementation of UAN, the number of untimely and early EPF withdrawals has decreased significantly.

How to Activate and login to the EPFO Website Using UAN?

Please note for UAN number registration, you must have your UAN and PF number with you. The online UAN Activation process has the following steps:- 

Step 1: Visit https://www.epfindia.gov.in/site_en/ and then click on our “ Our Services”. Under that select “ For Employees”.

UAN Registration

Step 2: Select “Member UAN/Online services“ under the services section. With this, you will be able to enter the UAN Portal.

UAN Activation Online

Step 3: Enter the required details like UAN, PF member ID and your mobile number. Enter the correct Captcha code and then click on the “Get authorization PIN Button”. The PIN will be sent to your registered mobile number. 

  • Tick the “ I agree” checkbox under the disclaimer. Enter the OTP that was sent to you earlier and click on “ Validate OTP and Activate UAN”. 
  • Upon  EPF UAN registration, a password will be sent to your registered mobile number, which you can use to access your epf account.

UAN Activation

What are the Documents Required for UAN Activation? 

Following documents have to be provided at the time of UAN Activation

  1. Aadhaar card
  2. PAN card
  3. Bank account details and IFSC
  4. Any other proof of identity or address, if required.

How To Link Aadhaar with UAN and PF?

Online Mode

To link Aadhaar with UAN and PF Online follow the steps below 

Step 1: Log in to the EPFO Portal/UAN Member Portal, click on “For employees” and then click on ‘UAN Member e-Sewa”.

The link to reach the EPFO Portal is : (https://unifiedportal.epfindia.gov.in/)

UAN Account Login

Step 2: Enter Universal Account Number and password to login to the portal. Enter the captcha and click on Sign In.

UAN Member Login

Step 3: Once you enter the portal, select “ Manage” from the title bar and then select “KYC”.

UAN Activation Process

Step 4: As you move to the next screen, under “Add KYC Tab”, enter your bank, PAN, Aadhaar, passport, driving license, election card, ration card etc details and submit them. Once you submit the details you will be able to see them under the “Pending KYC” tab. Your employer will take about 15 days to approve the details provided by you. Once it is approved, you can see the information under the” Approved KYC” tab.

UAN KYC

Offline Mode 

EPFO has also provided the option to link the Aadhaar number and EPF account offline. This can be done via an Aadhaar linking application developed by EPFO where the employee is required to fill the application and provide details of UAN and Aadhaar number. 

Self-attested copies of UAN, PAN and Aadhaar are required to be furnished by the employer along with this form. The above-mentioned form and documents have to be submitted at the field offices of EPFO or Common Centre services. 

Upon completion of verification, the Aadhaar number will be linked to the EPF account. A message regarding the same will be sent to the employee’s registered mobile number. 

Benefits of UAN

Essentiality of UAN

  • You can conveniently keep track of all your EPF accounts in one location.
  • The employee can view his or her EPF passbook online.
  • Online, a partial withdrawal can be requested.
  • EPF account transfers can be completed online.
  • The EPF member portal also allows you to monitor the progress of your claim online.
  • The UAN serves as a catch-all for all of a member’s PF accounts. Previously, it was difficult to trace an employee’s EPF accounts, but with the introduction of UAN, this has become much easier.
  • With the use of UAN, the member can quickly transfer his PF from old accounts to new ones online.
  • By activating his UAN, the member gains access to all EPFO online services.

UAN Activation – FAQs

Who has the authority to allot UAN?

The Employee Provident Fund Organisation (EPFO) allocates the UAN for each PF account holder.

Can an employee have two UANs allotted under a single name?

No, an employee can only have one UAN allotted under a single name which is transferable across all eligible employers.

What is the procedure to update personal details in UAN?

Employees need to submit their updated details to their employers which will be verified and sent to the concerned officer. After successful verification, the information will be updated in the UAN portal.

What is the use of listing all previous member IDs in the Universal Account Number?

The purpose of the Universal Account Number is to consolidate Member Ids (multiple Member Identification Numbers) that were allocated to a single member. It is useful in checking all the Member IDs of an employee and further enables to check eligibility for online transfer of PF amounts. However, as per the new proposed changes, members would need to disclose their previous Member IDs or UAN to the new employer in Form-11.

Will employers get the EPF balances when employees change jobs?

No, because the amount in EPF accounts is connected to the UAN, which is transferable across all qualifying employers, this cannot be done.

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